There is so much to do!

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It feel likes you are running around like a chicken with your head cut off (literally running between departments and meetings and/or mentally churning with all the projects you’ve got to get done!).

It would be GREAT if you could set priorities – but how in the world do you do that when you can’t even seem to get your thoughts straight?!

This week, we’re going super practical on some tips!

Tip 1: Make and keep a list

At the beginning of each day start out by writing out all you’ve got to accomplish.

And, as more things get added onto your plate, update your list!

Feeling a little sad about the length? That’s ok! It’s better to have all those tasks identified in one place than scattered around your brain.

Tip 2: Mark all your items in order of importance

My guess is that almost everything you are working on is urgent (or you wouldn’t feel so overwhelmed) and you probably feel like everything is important, too.

But, there are only so many hours in a work day and you can only get so much done. So, pick out those 2 or 3 or 5 things that you HAVE to get done today and mark them one color.

Mark those next 5 or 7 times that would be great to get done in a separate color and take all the remaining items and mark them a 3rd color.

Now you’ve got your starting place!

Tip 3: Set time goals for yourself

Look at those items that you have to get done today and think through the following question: if you are at your best and totally focused, how long should each of those take you?

Now, plan out when you’ll work on each of those items and set your goal to be to finish in a specific amount of time.

Zone in, get your coffee in hand, and set your mind to execution mode!

Now – get it done!

An Important Question

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Before you start prioritizing, ask yourself “who cares?”

Here’s my handy dandy graphic priority organizer.  Who Cares Handy Dandy Organizer

  • If you don’t care and no one else does  – why is it on the list anyway?
  • If you care and no one else does – you get to keep it on the list
  • If you don’t care and everyone else does – keep it on the list
  • If you care and everyone else does – it should be close or at least up at the top of the list

Remember to ask yourself “who cares?” not only to prioritize, but to organize your thoughts, your team, and your project plan on how and when to get something done.

‘Who cares’ is hard:

  • It means not checking every email the minute it comes in
  • It means prioritizing, focusing, and doing the things that you and others care about, even if they’re hard or less interesting
  • It means not getting into the water cooler gossip chain, even if it’s fun and scandalous

Customize your priorities using the “Who Cares?” question.