There is so much to do!

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It feel likes you are running around like a chicken with your head cut off (literally running between departments and meetings and/or mentally churning with all the projects you’ve got to get done!).

It would be GREAT if you could set priorities – but how in the world do you do that when you can’t even seem to get your thoughts straight?!

This week, we’re going super practical on some tips!

Tip 1: Make and keep a list

At the beginning of each day start out by writing out all you’ve got to accomplish.

And, as more things get added onto your plate, update your list!

Feeling a little sad about the length? That’s ok! It’s better to have all those tasks identified in one place than scattered around your brain.

Tip 2: Mark all your items in order of importance

My guess is that almost everything you are working on is urgent (or you wouldn’t feel so overwhelmed) and you probably feel like everything is important, too.

But, there are only so many hours in a work day and you can only get so much done. So, pick out those 2 or 3 or 5 things that you HAVE to get done today and mark them one color.

Mark those next 5 or 7 times that would be great to get done in a separate color and take all the remaining items and mark them a 3rd color.

Now you’ve got your starting place!

Tip 3: Set time goals for yourself

Look at those items that you have to get done today and think through the following question: if you are at your best and totally focused, how long should each of those take you?

Now, plan out when you’ll work on each of those items and set your goal to be to finish in a specific amount of time.

Zone in, get your coffee in hand, and set your mind to execution mode!

Now – get it done!

I Just Don’t Have Time!

Even if you are not usually a list-loving person, the chances are, with all that’s on your plate – you have lots of lists.

And, adding something – anything – to that list just makes it feel even more impossible to get everything done.

When we heard from Lisa Harper, an executive Coach for over 20 years, she said that one reason we don’t delegate is because, “we feel we don’t have time to explain the project or task and we think it’s easier to just do it ourselves, not thinking about the long term impact this can have”.

Ringing a (rather loud) bell?

Here’s what she suggests:

Lisa HarperConsider the long term benefits of delegation versus the small amount of time invested to delegate a task.  Is it more productive to spend a little time now teaching someone else how to do something or continue to do it yourself?

Understand that one of the key responsibilities for managers is the building of their talent bench. Your employees deserve work that challenges and stretches their capabilities.  Delegating interesting projects and tasks is a way to do that.  

Remember that a lack of delegation can translate into unmotivated employees resulting in turnover which is expensive and even more time-consuming.

Many of my clients tell me their manager wants them to be more strategic.  Use this time to focus on the higher level goals of your business, team or work group.”

Wow! Thanks, Lisa!

Take a look at the week ahead and all you have to accomplish.

Even though finding the time to train someone on the new task may seem impossible, consider Lisa’s suggestions above and think about the long-term benefits of you delegating a task next week!

To Done List

To Done List

 

What. a. week.

Deadlines loomed, projects were knocked out of the park, timelines were met (or stretched). And inevitably/happily/exhaustedly, Friday afternoon has arrived.

I’ve always found it fascinating what one remembers about the week on a Friday afternoon.

Try it – take the next 3 minutes to pause and think about your week.

Where were you successful?

What did you learn?

How can next week be even better?

Now – write it down, scribble in your notebook, flowchart in your favorite app – whatever works to get it out. The more concrete you can be, the better. It’s kind of like the opposite of a ‘To Do’ list.

A ‘To Done’ list, perhaps?

Try this for a few weeks- you’ll be amazed at what trends you’ll find out about yourself, your work habits, and your life.

 

Have you ever compiled a ‘To Done’ list or something similar before? Discover anything that surprised you?